6:12 AM
The sick call
Sarah can’t come in. Four visits need someone free, nearby and trained, and the spreadsheet can’t say who.
Run your home care company without the chaos
Plan every visit, prove it happened, and keep families in the loop.
The problem
Spreadsheets and phone calls can’t keep up.
One morning in a home care office, as it goes when the schedule lives in a spreadsheet and the office is the last to know.
9:47 AM
The missed visit
Nobody has checked in at Margaret’s. The office won’t know until somebody calls.
12:05 PM
The worried daughter
Lisa can’t see what happened this morning, so she calls the office. Again.
Meet Caps, the Arcapse AI
Caps does the paperwork. People do the care.
Four jobs, one for every letter of its name. Caps drafts, reads and writes; a person checks every word before it counts.
When the nurse signs the assessment, Caps drafts the care plan and the caregiver’s task list. The nurse edits, then finalizes.
- The plan is written from the forms
- A task list is drafted for each visit
- The nurse edits and finalizes
Every visit is read, and anything worrying is flagged.
After each visit Caps reads the notes. A fall mentioned in passing, a missed task, a short visit: each one goes to a coordinator.
- Every completed visit is read
- Falls and missed tasks are flagged
- A coordinator answers each flag
Forms fill themselves from the documents you already have.
Paste a hospital referral or photograph a certificate. Caps fills in the form, and your team checks every field before it is saved.
- A referral fills the intake form
- Certificates are read from a photo
- Your team checks and signs
Speak the note. Caps writes it. The caregiver signs.
At the door, Sarah says what she did. Caps turns it into a note against the task list, and she signs it before she leaves.
- The recording becomes words
- Caps drafts a note against the tasks
- The caregiver reads it and signs
For families
The visit happens. The family sees it.
Sarah checks in at Margaret’s home at 9:02, and her daughter sees it on her phone that minute. Nobody has to call the office.
SSarah · Caregiver
Checked in. Margaret is up and had her breakfast.
Arcapse
Lisa can see it now — no phone call needed.
SSarah · Caregiver
Helped with her shower and dressing. Lunch is in the fridge.
Why Arcapse
Built for the way home care really works
The parts of home care that can’t go wrong, built in from the first visit.
Proof of every visit
Each check-in records who gave care, who got it, what was done, where, when and how it was checked. The record can’t be quietly changed — anything odd goes to a review list instead.
Private by design
Each company’s data is kept apart from every other, people only see what their job needs, and every look at a record is logged.
Works without signal
The caregiver app saves every note on the phone first, then sends it when signal comes back. Basements and country roads lose nothing.
Everything in one place
Clients, caregivers, schedules, care plans, time off and billing live together — not in five tools and a whiteboard.
FAQ
Questions, answered in plain words
Arcapse is the software a home care company runs on: the office plans visits and manages clients and staff, caregivers use the phone app to see their visits, check in and write notes, and families get their own page to see when visits happen.
